How to Manage Your Fitness Studio On-the-Go

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The last thing a busy fitness studio owner needs is to be chained to their desk. After all, you started your business because you embrace an active, healthy lifestyle. But more importantly, you need to be out in the world making connections, attending meetings, and serving as the public face of the company you’ve built.

Fitness studio management software can help you juggle your many managerial roles. But software that chains you to your desk is a thing of the past. Say hello to The Studio Director, which allows you to access your most important data wherever you are and whenever you want.

The Information You Need to Run Your Business

The Studio Director is a studio manager, silent partner, planner, calendar, and to-do list all in one. We know that successful fitness studios have many moving parts. We also understand that forgetting even a minor detail—like closing enrollment when a popular class fills—can spur a minor catastrophe.

The Studio Director does it all, and without all the hassle of managing a receptionist, assistant, or other employee:

  • Handling customer complaints before they derail your operations.
  • Managing billing, including billing reminders.
  • Inventory management, including reports that help you plan future inventory.
  • Managing enrollment by making it easy for students to register, change registration and pay for courses.
  • Promptly responding to inquiries from students and prospective students.
  • Helping you manage areas of exposure by supporting you to create liability waivers and address other legal hassles.
  • Collecting money on delinquent accounts, and managing collections processes.
  • Providing students with detailed, personalized progress reports and report cards.

Fitness Studio Management: Supporting an Active Lifestyle

A sedentary lifestyle is a leading cause of preventable death, accounting for 20% of all deaths of people over the age of 35. Americans sit an average of 11 hours each day—and fitness instructors are no exception. You already know the importance of remaining active. But putting that advice to work for you is an entirely different, and more complicated, matter.

When you started your business, it was probably with the goal of leading an active, engaged life, and supporting others to do the same. The realities of running a fitness business, however, are often a far cry from the fantasy. You’ll probably spend more time pushing paper than lifting weights, and a greater portion of your day sitting through conference calls than breathing your way through an aerobic workout.

The Studio Director helps reverse this trend. We empower you to access information you need wherever you are. So tend to your own health and fitness needs and take a run. Or show up for a meeting armed with the information you need to recruit new students, close a merger with another business, or educate people about what your business offers. No more missing information, and no more time spent chained to your desk. That means a more active lifestyle, and greater opportunities to successfully run your business on your own terms.

The Time and Financial Costs of Lost Information

The first time you forget enrollment information, it’s a minor inconvenience. As your business grows, and the first forgetting episode turns into multiple pieces of neglected data each day, you can have a serious problem. The bigger and more successful your business is, the more important it becomes to stay on top of data.

What happens if you don’t?

  • Students may register for classes that are full, sparking disappointment and anger.
  • Inadequate engagement with students that causes them to go elsewhere.
  • Lost or missed payments that can cost you money—or inaccurately bill students.

Lost time is lost money, because you have to waste your precious time—the only resource you can’t replace–dealing with emerging problems. That’s time you’re not growing your business, billing for your time, or recruiting new students.

Poor organization can also cost you money in a more direct way. You may lose students, get negative reviews, or fail to register as many students for classes as you anticipated. A few dollars a month can keep you better organized. With that organization, the only limit on your profitability is your creativity.

A Cloud-Based Solution

The Studio Director is your on-the-go partner—without the inconvenience of lugging an actual human with you everywhere you go! Our cloud-based system is accessible from virtually any device. And you’ll no longer have to worry about lost data, either.

With device-based data management, a stolen smartphone, a crashed hard drive, or even a spill on your computer can destroy years worth of work and data. You’ll lose time trying to access your data, and probably quite a bit of money, too.

With Studio Director, that’s all a thing of the past. Access the information you need wherever you need it. Have a potential partner who wants enrollment data? Just tap your smart phone. Need to respond quickly to a customer complaint? It’s done. Worried about adequately responding to student questions? Now you can do it anywhere.

Easier (and More Affordable) Than You Think

No one wants to spend more money than they have to. You started this business to make money doing something you love, and so anything that eats into your profits can be hard to stomach. But how much is poor organization costing you? How many students have you lost? Do you even know?

For just a little bit of extra cash each month, you can get your studio under control, regain control of your life, and put in place the organizational framework that will help your fitness studio soar to new heights. Fitness studio management software is worth its weight in gold. We think you’ll quickly recover what you’ve spent as you pick up extra students and gain more time.

But you don’t have to take our word for it. We offer a free trial so you can witness firsthand what we offer. And don’t worry about a stressful setup, or the perils of technical incompetence. We’ll walk you through setup from start to finish, and we’re here for you to manage problems both small and large. The Studio Director has got you covered.

© The Studio Director. 2020