Studio Management Software: Finding The Right Solution For You

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There are many different types of companies that can benefit from using studio management software. It is becoming increasingly common for yoga, dance, and gymnastic studios to turn to a system to help them keep things organized. Scheduling, class registration, billing and marketing can easily turn into a never-ending pile of work. There simply is not enough time in one person’s day to day life to fit all of it in.

Thankfully, rapid advances in technology have provided us with this simple way to take a load off. So where do you start? If you type in studio management software into google you will get a slew of programs claiming to be the most popular system to go with, but you want to be sure that you are choosing the one that is right for your business. Here are some tips to assist you in finding the software that will ultimately provide the best solutions for you.

Find A Software that Provides You The Best Solutions — But How?


Not everyone realizes how valuable customer reviews can be. This is where you are going to get the most honest information about a company’s software. A lot of times you can find answers to most your questions here as well. Check out websites, such as Capterra, that give credible software comparison data. Being sure of customer’s satisfaction and that the company is responsive and caring to their client’s will help you to be confident about coming to a decision.

Test It Out With a Free Trial

Software companies will often give the option of a free week or month trial so you can feel out if the program will fit your needs. You should take advantage of this offer, it is a simple and affordable way to help you decide if their system truly matches up well with the needs of your company.

Make a List

It is always a good idea to make a list when you are going shopping so you are sure that you will come away with everything that you require. Knowing what it is that you need assistance with, or what will make running your company easier, will be your guide as you shop for a solution. Your list may include things like:

  • website integration so students are automatically inserted into the database after they register online
  • class management that makes adding and removing classes easier and provides a way of knowing which classes are most popular
  • the option of exporting data so you have records of memberships and revenue easily accessible at all times
  • accounting organization so billing and invoices are no longer a headache

Make Sure It Is Mobile Friendly

People use their phone for everything these days. Any type of software that is efficient should be something you can access easily on your phone or tablet. Finding a good software that can travel with you will allow you the option to get work done no matter where you are.

Contact the Company

If customer reviews and the company’s website do not answer all of your questions, reach out to the company’s customer support representatives. After all, that is what they are there for. It is always a good idea to do this so you can get a sense of how they deal with their clientele.

You can tell a lot by the way a company’s team communicates with you, and it will help you decide if they are the type of people you want to depend on with the success of your business. Always be assured that a company is ready and willing to assist you with your needs before signing a contract with them.

© The Studio Director. 2020