The Studio Director lets you easily control and understand your dance, gymnastics, music, art or fitness studio’s business. You and your staff can quickly and easily manage studio information from anywhere over the Internet — there is no software to install; no databases or data files to copy and synchronize. The most up-to-date software and the most up-to-date information for your business is always available and always secure. We manage the backups and software maintenance for you. All you need is Internet access, a Web browser, and a password to start optimizing your business’s success today.

Simply and Easily Manage Studio Information

  • Unlimited number of Family and Student accounts
  • Unlimited Classes across multiple class schedules
  • Unlimited Instructors
  • Instructor timesheets
  • Real-time class enrollment (includes waitlisting)
  • Attendance tracking, trials, drop-ins, and make-ups
  • Skill tracking and report cards
  • Costume and Recital management
  • Inventory management
  • Integrated with QuickBooks
  • PC, Mac, and smart phone compatibility
  • Mobile app
  • Text messaging

Easy to Use

  • Intuitive and easy to use web interface with little or no training required
  • Complete Search capabilities to easily find class, student, family, and instructor information
  • FREE unlimited toll-free phone support if you ever need assistance
  • No need to back up your information – automatic nightly backups of all your data are done for you

Save Time

  • Let The Studio Director handle most of the work for you, so you can spend your time with your students and customers, not in front of a computer screen learning and struggling with a hard to use software package
  • Internet / web-based application that you can access 24 hours a day, 7 days a week. Access from anywhere with Internet access – there is no software to install
  • Automatic tuition and registration fee posting. Whether you charge a flat rate per class, offer multi-class discounts, or have a scaled tuition structure, we can accommodate almost any billing model. The system will do the calculations and post charges for you automatically, including prorating
  • Online Registration allows your customers to register, view classes, enroll, modify their contact information, view their enrollment, view balances due, and even pay without taking your, or your staff’s, valuable time
  • Group and Global charge capability to quickly add multiple charges. Add a charge to every student enrolled in a specific class or class type with a few clicks. Easily add a special monthly charge for a student or family. Quickly post late fees
  • Information is secured by roles so you can let your staff enter/modify certain types of information for you without giving them access to sensitive financial information. Multiple roles can be easily defined by the administrator
  • Accept credit cards and/or electronic checks from your customers with the option for recurring billing. Keep that information securely on-file and process recurring payments of all balances due with just a few clicks. Reduce time spent invoicing and collecting on unpaid receivables. See more here
  • Costume and Recital management features available to make ordering costumes and managing events and recitals easier

Increase Profits

  • Real-time class availability is visible to everyone – no more missed revenue because you, your staff, or your customers, were not sure if a class was full
  • 24/7 availability means you won’t miss out on class enrollments because your studio or gym was closed. This Internet based solution is always available for your customers; available when they are ready to do business with you, not just when your doors are open
  • Pre-approve students for classes. Case studies show that if you pre-approve students for more classes and give them the ability to easily enroll in those recommended classes, the likehood of them enrolling in more classes goes up!
  • Daily alerts and automatic e-mail notifications to let you know that a waitlisted class is now available – this helps keep your classes full
  • Complete financial ledgers allow you to see the up-to-date detail of charges and payments for every one of your customers. Better visibility of what your customers owe will translate into more revenue collected
  • Recurring / automatic processing of tuition and balances due with information that is securely kept on-file means collections and invoicing are a thing of the past and money flows directly to your bank account
  • Easily send e-mails or direct mail promotions to prospects and lost customers to increase business
  • Reports give quick and detailed visibility into your business performance

Efficient Communications

  • Class Confirmation Letters, Invoices, Statements, Report Cards, and Pre-approved Class Lists can be easily customized with your studio logo, messages, and contact information for professional mailings. Ready-to-go letters can be printed and mailed or e-mailed quickly and easily
  • Marketing campaigns and communications (postal mail or e-mail) can be filtered to focus your efforts on your exact target audience
    Track the history of your contacts and communications with the family to prevent multiple, different, and confusing responses to the same family
  • Easily send e-mails and/or text messages to all or some of your students
  • We keep a history of all e-mails and text messages sent!

Online Registration

  • A professionally designed and easy-to-use customer portal will make your customers’ experience in dealing with your business more positive, leading to more business
  • The customer portal allows your customers to register, view classes, enroll, modify their contact information, view balances due, and even pay without taking your, or your staff’s, valuable time
  • Everyone has access to the same real-time class schedules and class availability. Students and Families can register and enroll in classes anytime, from anywhere, through the Internet
  • Saves hours of staff time by enabling customers to perform routine tasks and answer common questions themselves. (When is my class? How much do I owe? Do you have an appropriate class for me on Wednesdays?)
  • Add secure online payment capabilities and recurring / auto-payment features

Easily integrated into your existing website

  • Just add a link on your website to your new online registration page and/or real-time class schedule
  • Your detailed business information will be available to you and your staff through a separate and secure website
  • If you don’t have a website and want one, we can help you get a professional website created quickly and affordably – contact us for more information

Customizable

  • Define your own additional student fields
  • Multiple automatic class tuition models are available. You will not find another class management software solution that has more flexibility in posting tuition and other charges automatically as students enroll
  • Supports accrual or cash basis accounting methods
  • We customize the system to match your business processes for FREE as part of the initial setup
  • We are just a phone call away anytime you have questions or need help. Our phone support is always FREE and always unlimited

The Studio Director saves you time by enabling others to enter and manage certain information for you through a secured web service. Students and families can look up and maintain contact information, class enrollment, view their current balance due, and pay on-line.They can answer many of the common questions themselves and allow you and your staff to focus on what’s most important to your business – teaching and interacting with your students.

Frequently Asked Questions

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Want to see a demo?

Contact us to request a demo version where you can see and feel how The Studio Director would enable the health of your business. We’ll send you all the information you’ll need to try out the full featured demo system on your own, anytime. Contact us today to get your FREE demo today.

15-day free trial

We are also offering Free 15 Day Trials where we will set up a trial environment specific to your business that you can use to start entering your own information. This has all the features and functionality of the production version of the software and will give you a true experience to see if The Studio Director is right for your business. When you decide to order, you can continue using the data and the environment that was setup during the trial and start using it to manage your unique business.

Money back guarantee

If you are not completely satisfied with The Studio Director, you may cancel your license within 30 days and get a full refund.